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Education Committee
- Grow: Created to Become like Christ
TASK: Plan, promote, and oversee all
educational events, lead members to deeper spiritual commitment and help
them grow to spiritual maturity. Oversee selection of education
materials in cooperation with the pastor and staff.
Chairperson:
1.
Pray
2.
Develop and utilize a purpose statement and guiding
principles
3.
Regular scheduled meetings
4.
Ensure that Education responsibilities are completed
in a timely manner
5.
Communicate, Communicate, Communicate
6.
Listen, Listen, Listen
7.
Recruit, train, and empower committee members
Committee Responsibilities:
1. Select Curriculum and materials and
provide training for Sunday school
2. Select Teachers, staff , and helpers
for Sunday school
3. Provide adult and intergenerational
education opportunities outside of Sunday school
4. Develop and maintain a Confirmation
program in cooperation with pastor and staff
5. Maintain and oversee a church
library
6. Select Curriculum, materials and
provide training for Vacation Bible School
7. Select teachers, staff and helpers
for Vacation Bible School
8. Select, design and produce a
Christmas Program involving as many people as possible
9. Maintain attendance and giving
records
10.Submit to the Committee on Finance
annual budget requests
Sunday School Teacher:
Sunday School teachers and other
instructors shall be responsible for teaching biblically-based lessons
appropriate to the age and grade level of their students, to secure a
substitute teacher for a planned absence no later than one week prior to
the planned absence, and to report the weekly class attendance/offering
record to the Sunday School Secretary, as well as coordinate the
ordering of any literature or materials with the Sunday School
Secretary.
Sunday School Superintendent:
The
Sunday School Superintendent shall be responsible for promoting and
encouraging the success of the Sunday School classes and activities,
including, but not limited to: teacher training, curriculum evaluation,
and working with teachers to increase enrollment in Sunday School.
Sunday School Secretary:
The Sunday School Secretary shall be
responsible for maintaining the Church-wide weekly record of attendance
and offerings given in Sunday School classes, and reporting the same at
each monthly Business Meeting, as well as coordinating the ordering of
any literature or materials for Sunday School classes.
Nursery Coordinator (Paid personnel):
The Nursery Coordinator shall be
responsible for providing teacher coverage in the Nursery for children
from birth to 4 years of age during Sunday School and Morning Worship.
January -
February - Review VBS materials
March – Order VBS materials
April- Recruitment for VBS and planning
May – Sunday School debriefing – Sunday
school picnic
June - Review Sunday School materials
July – Select Sunday School materials –
Education Master Calendar
August – VBS – Training for Sunday
School
September – Sunday School Begins
October –Christmas program planning
November –
December – Christmas Program
Stewardship and Finance
Committee
Model: To give as Christ gave
TASK: To oversee all financial affairs of the congregation to make sure
they are being conducted efficiently. This includes preparing budgets,
paying the financial obligations of the congregation, and providing for
the annual audits of the accounts of the treasurer and financial
secretary, the school, and organizations within the congregation.
Chairperson:
1. Pray
2. Develop and utilize a
purpose statement and guiding principles
2. Regular scheduled meetings
3. Ensure that Stewardship and Finance responsibilities are
completed in a timely manner
4. Communicate, Communicate,
Communicate
5. Listen, Listen, Listen
6. Recruit, train, and empower
committee members
Committee Responsibilities:
1.
Pray
2.
Develop and utilize a purpose statement and guiding
principles
3.
Stewardship Campaign
4.
Develop Capital Campaigns and Long Range Plans as
needed
5.
Assemble Budget for Council Review
6.
Annual Audits
7.
Survey of Time and Talents
8.
Track and Report Giving Patterns (Quarterly)
9.
Financial Oversight and Recommendations
10.
Weekly Counting
11.
Work with Financial Secretary and Treasurer
Milestones:
Jan- Report Financials
Feb- Audit*
Mar-
Apr-
May-
Jun- Stewardship program research
Jul- Preliminary Budget Submittal/
Order Offering Envelopes
Aug- Council Approval
Stewardship Campaign
Sep- Stewardship Campaign /
Time and Talent
Oct- Final budget Submittal
Nov- Counter Training
Dec- Annual Meeting
Property Committee –
Caretakers: Stewards of God’s gifts –
To care for and
maintain all the personal property of the Congregation including
grounds, building and other assets.
Chairperson:
1. Pray
2. Develop and utilize a
purpose statement and guiding principles
2. Regular scheduled meetings
3. Ensure that Property
responsibilities are completed in a timely manner
4. Communicate, Communicate,
Communicate
5. Listen, Listen, Listen
6. Recruit, train, and empower
committee members
Responsibilities:
1. Be responsible for any
matters related to the real and personal property of the local
church.
2. Make certain that the Articles of Incorporation of the local
church are up to date.
3. Purchase any supplies
related to the upkeep and maintenance of the building or
property.
4. Ensure Snow removal and Lawn
service
5. Supervise the care of all
property and equipment
6. Supervise the sale or
purchase of property
7. Be responsible for the use
of church buildings in consultation with the pastor and staff.
8. Be responsible for adequate
insurance coverage on all church property in cooperation with
the finance committee and maintaining inventory of assets
9. To
submit to the Committee on Finance annual budget requests
for property maintenance and improvement
10. Supervise all custodial and
maintenance services
11. Make recommendations for
capital improvements as needed
12. Maintain comprehensive
listing of those with access and use of the building
Head Grounds person:
The Head Grounds person shall be
responsible for the long-term planning of upkeep and maintenance needs,
as well as to direct the efforts of the grounds people, monthly church
cleaners, and other volunteers to regularly maintain, repair, and clean
the Church grounds, buildings, and other properties and assets.
Grounds people:
Under the direction of the Head
Grounds person, the Grounds people shall provide or secure the labor and
supplies needed to maintain, repair, and clean the Church grounds,
buildings, and other properties and assets. For jobs beyond the time and
capacity of the Grounds people, they may entertain and evaluate bids
from outside contractors.
Church Custodian (paid personnel):
The
Church Custodian shall be responsible for cleaning the church on a
weekly basis by vacuuming, cleaning the restrooms, removing trash and
other similar tasks as directed by the Pastor and the Head Grounds
person.
Milestones:
Worship Committee
- Worship: Planned for God's
Pleasure
TASK:
Plan, promote, and oversee all services of worship, encourage personal,
family and corporate prayer and devotion, and provide music and worship
resources for church activities.
Chairperson:
1. Pray
2. Review or develop and utilize a
purpose statement and guiding principles
3. Regular scheduled meetings
4. Ensure that Worship responsibilities
are completed in a timely manner
5. Communicate, Communicate,
Communicate
6. Listen, Listen, Listen
7. Recruit, train, and empower
committee members
Committee Responsibilities:
1. Pray
2. To be models by regular
participation in worship and Scripture study
3. Oversee and coordinate schedule and
arrangements for necessary worship space, equipment, and etc.
4. In conjunction with the Mutual
Ministries committee help oversee arrangements if needed for Nursery
personnel and Pastor/Musician substitutes.
5. Regular review of other worship
needs, including additional services, varying style, and changes in
service.
6. Regularly review worship assistant
needs, including or changes to worship assistant job descriptions, and
view of available volunteers.
7. Communicate with worship assistants.
8. Encourage worship attendance.
9. Regular information in
Bulletin/Newsletter and other communication methods.
10. Recruit, train and schedule Worship
assistants, ushers, greeters, and acolytes.
11. Work with the Education Committee
to provide Nursery services during all worship services
12. Recruit and train Altar setup
assistants and maintain supplies, linens and etc.
13. Submit to the Committee on Finance
annual budget requests
Milestones:
January:
Review membership roster, new member
information sheets, and time and talent sheets for worship assistants.
Review needs in worship service style,
frequency, equipment, and space. Start looking at new worship service
needs when for when we enter the new building.
Work with outreach to publicize Lenten
and Easter Services.
Review facilities needed for outdoor
summer services.
February:
Review Worship attendance and if needed
make contacts concerning worship needs (surveys, etc.)
Review summer schedule and needs.
Publicize flower orders for Easter.
Check with youth on Easter Breakfast
arrangements
March:
Make sure Easter flowers are ordered.
Review worship assistant job
descriptions and communications.
Easter Service invitations
April:
Review Worship attendance and need for
contacts.
Develop Dedication Service advisory
group/Anniversary advisory group and start work on the
Dedication/Anniversary Celebration.
May:
Review fall schedule and needs.
Start work on preliminary budget
Advertise summer schedule with
outreach.
June:
Turn in Preliminary Budget.
Review and update new building worship
plans.
Update dedication/anniversary [plans.
July:
Review Worship attendance and need for
contacts
Review needs in worship service style,
frequency, and type.
August:
Review Winter schedule and needs
including Christmas Season.
Advertise Fall schedule in coordination
with outreach.
September:
Final Budget; Review membership for
worship assistants.
October:
Review Worship attendance and need for
contacts
Review spring schedule and needs
including Lent and Easter.
Coordinate advertising
Thanksgiving/Advent/Christmas Services with outreach.
November:
Special Advent/Christmas Invitations.
Arrange for Christmas flowers and
worship space decoration.
December:
Review Worship attendance and need for
contacts
Choir Director (paid personnel):
The Choir Director shall conduct the
Choir practices and performances, manage Choir personnel issues, and
select music and songs in cooperation with the Pastor. The Choir
Director shall also oversee the maintenance and repair of Church
instruments.
Musicians (paid personnel):
In cooperation with the Pastor and
Choir Director, the Church Musicians shall assist in the selection and
performance of music and songs used during Church services, as well as
to promptly report maintenance and repair needs of Church instruments
used by them to the Choir Director.
Ushers:
The Ushers shall be responsible for
greeting and providing bulletins to worshippers, and directing the
attention of visitors to the visitor greeting cards in the pews as well
as to collect offerings, assist worshippers during inclement weather and
those with special access needs, maintain order during service, and
supervise parking as needed.
Evangelism/ Outreach Committee
Evangelism/ Outreach Committee
-
Share: Made for a Mission
TASK:
Plan, promote, and oversee all efforts of the congregation to reach the
world for Christ, with special emphasis on the local community, and
encourage members to become personally involved in mission projects.
Chairperson:
1.
Pray
2.
Develop and utilize a purpose statement and guiding
principles.
3.
Regular scheduled meetings
4.
Ensure that Evangelism/ Outreach responsibilities are
completed in a timely manner
5.
Communicate, Communicate, Communicate
6.
Listen, Listen, Listen
7.
Recruit, train, and empower committee members
Committee Responsibilities:
1.
Pray
2.
Spread the Good
News!
3.
Invitation and Growth
4.
Be a Presence in the Community
5.
Discipleship Training
6.
Program Development
7.
Advertising
/ Yellow page, Newspaper, Radio, T.V.
8.
Develop and Maintain Programs
9.
Submit to the Committee on Finance annual budget
requests
Milestones:
Jan- Acts of Kindness- Snow Removal
Outreach D2D
Feb- Mail Program
Mar- Acts of Kindness-Parking Lot
Patrol
Plan Advertising for Easter
Hudson Expo
Military Ministry
Outreach D2D
Apr- Common Ground-Kids Jam
May- Acts of Kindness-Spring Cleaning
Mail Program
Memorial Day parade
Jun- Plan VBS Advertising
Military Ministry
Outreach – D2D
Jul- Common Ground Festival
Streetsboro Family Days
4th of July Parade
Aug- Taste of Hudson
Plan advertising for Rally day
Mail Program
Sep- Acts of Kindness- Litter
Patrol
Streetsboro Community Showcase
& Expo
Outreach D2D
Oct- Common Ground – Blue Grass
& Fall Fest
Plan Advertising for Christmas
Nov- Acts of Kindness- Leaf
Raking
Mail Program
Dec-1st Main
Caroling
Ministries:
Outreach Teams
- Teams of 2 and 3 to go door to door
for surveys, food collection, invitation
Transportation Ministry
- Develop a program to offer
transportation to and from church for those who need it
Mission Partners
-Work with Pastor to get
involved with Mission Partner Program
Military Ministry
- Develop Team to identify and
provide needed support for area military families
Ecumenical Ministry
- Develop team to become
involved with other churches in the area
Common Ground
-special event using music,
comedy and the arts to bring people together or family friendly
activities
Advertising
-steady program of education,
awareness and promotion using all media to shine a positive
light on Rejoice Lutheran Church
Special Events
- Develop team and calendar of
special community events so that the Rejoice Street Team can
make their presence known
Communication and Technology –
Proclaim: Get the Word out
Task:
Utilize and implement all available
technology and communications to promote the ministry and mission of
this congregation.
Chairperson:
1. Pray
2. Develop and utilize a
purpose statement and guiding principles.
3. Regular scheduled meetings
4. Ensure that Communication
and Tech responsibilities are completed in a timely manor
5. Communicate, Communicate,
Communicate
6. Listen, Listen, Listen
7. Recruit, train, and empower
committee members
Responsibilities:
1. Pray
2. Develop and utilize a purpose
statement and guiding principles
3. Work with office staff, pastor(s)
and called staff
4. Cooperate with committees
5. Select and oversee Church computers,
network, and software applications
6. Maintain and supervise operation of
Church Audio and Visual equipment
7. Maintain and oversee the Church
website and domains including email
8. Take primary responsibility of phone
and other communications
9. Ensure and disseminate information
about Rejoice through the newsletter
10. Submit to the Committee on Finance
annual budget requests
Newsletter Editor:
In cooperation with the pastor(s) and
staff design, gather, and edit material from all Rejoice ministries for
the monthly newsletter to be distributed electronically, snail mail and
for distribution.
Webmaster:
The Church Webmaster, in cooperation
with the Pastor, shall be responsible for maintaining the accounts and
services necessary to continue the official church website located at
http://www.rejoicelc.org, and regularly update the website’s content
with material that is timely, informative, and presented in a manner and
format that is professional and a credit to the Church’s reputation and
mission. The webmaster shall also assist and advise the Pastor with the
maintenance and purchase of Church-owned computer hardware, software and
other technological products or issues.
Librarian:
The Church Librarian, in cooperation
with the Pastor, shall be responsible for organizing and maintaining
library resources, and keeping accurate records of borrowed and returned
resources.
Historian:
The Church Historian, in cooperation
with the Pastor, shall be responsible for providing for the preservation
and storage of Church archives, records, and documents.
A/V coordinator:
Train and schedule individuals to
operate sound and video equipment for all functions at Rejoice.
Fellowship Committee
- Connect: Formed for God's
Family
TASK: Help all members connect with the
congregation by planning, promoting, and overseeing all fellowship
groups and events. The Fellowship Coordinator shall be responsible for
maintaining the Church kitchen’s cleanliness, and the upkeep of cleaning
and paper ware supplies and food stocks, as well as to organize and
oversee Church-wide fellowships and other functions involving the use of
the kitchen.
Chairperson:
1. Pray
2. Develop and utilize a
purpose statement and guiding principles
3. Regular scheduled meetings
4.
Ensure that Fellowship responsibilities are completed in a
timely manner
5.
Communicate, Communicate, Communicate
6.
Listen, Listen, Listen
7.
Recruit, train, and empower committee members
Fellowship Committee
Responsibilities
1. Pray
2.
Develop and utilize a purpose statement and guiding
principles
3.
Regular Scheduled Meetings
4.
Communicate, listen and empower committee members.
5. Organize and maintain
Church kitchen
Maintenance and
repair of equipment
Cleaning
schedules
6. Ensure Stock is ordered
Food
supplies
Paper
supplies
7. Plan and Implement
Congregational Fellowship events.
8. Oversee Dinner for Eight
9. Oversee Family Fun Events
10. Coordinate Weddings and Funerals
11. Work with Worship, Stewardship and other committees
with events involving food.
12. Submit to the Committee on Finance annual budget
requests
Care Committee
- Serve: Shaped for Serving God
TASK:
Plan, promote, and oversee the congregation's ministry to those in need,
and help every member find a meaningful place of service that best
expresses her or her gifts and abilities.
Chairperson:
1. Pray
2. Develop and utilize a
purpose statement and guiding principles
2. Regular scheduled meetings
3. Ensure that Care Committee
responsibilities are completed in a timely manner
4. Communicate, Communicate,
Communicate
5. Listen, Listen, Listen
6. Recruit, train, and empower
committee members
Responsibilities:
Pray
Develop and utilize a purpose
statement and guiding principles
Regular Scheduled Meetings
Communicate, listen and empower
committee members
Oversee Shepherd Groups
Organize, oversee and maintain
the following Ministries:
·
Volunteer Recruitment and
Support Group
·
Spiritual Gifts
·
Hunger Ministries
·
Quilting Group
·
Agency Support
·
Ministry in Daily Support
·
New Member Integration
·
Disaster Response
·
Prison Ministry
·
Small Groups
·
Homebound Ministry
·
Hospital Visitation
·
Medicine Cabinet/Parish
Nurse
·
Stephen Ministry
7. Support the Bereavement
Coordinator in their Ministry
8. Submit to the Committee on
Finance annual budget requests
Bereavement Coordinator:
The Bereavement Coordinator shall be
responsible for coordinating the efforts of the Church to minister to
bereaved persons, including but not necessarily limited to providing
meals and cooperating with the Worship Committee on flowers and
services, as needed.
Youth and Family Committee
Chairperson:
1. Pray
2. Develop and utilize a
purpose statement and guiding principles
2. Regular scheduled meetings
3. Ensure that Youth and Family
responsibilities are completed in a timely manner
4. Communicate, Communicate,
Communicate
5. Listen, Listen, Listen
6. Recruit, train, and empower
committee members
Responsibilities:
1. Pray
2. Develop and utilize a purpose
statement and guiding principles
3. Regular Scheduled Meetings
4. Communicate, listen and empower
committee members
5. Develop, maintain, and oversee
Youth Groups
6. Work with other committees to
promote youth and family ministry
7. Work with pastor in Confirmation
program
8. Work with the Youth and Family
Coordinator.
9. Submit to the Committee on
Finance annual budget requests
Milestone
Staff-Parish Relations
Committee
Task:
The main function of Staff Support is to
affirm and strengthen the mission of the congregation and the ministry
of the staff. This is done through careful listening and clarifying of
expectations, sharing communication, identifying ideas of
misunderstanding conducting annual reviews and affirmations of the
staff, and coordinating the filling of staff positions.
The Staff-Parish Relations Committee is
the administrative unit in a local church where staff and congregational
interests are integrated to focus on the mission of the church.
The S/PRC works with individuals and groups, including:
·
the lead pastor
·
all ordained leaders-both elders
and deacons-called or appointed by the bishop
·
the lay staff
·
the congregation (individually and
corporately)
·
the community inside and outside
the walls of your building
Primary Tasks of the Committee
Specific tasks for the S/PRC include:
·
explaining the nature and function
of ministry to the staff and the congregation
·
conferring with the congregation
and the staff/pastor about ministry direction
·
assessing the ministry of the
congregation and the staff/pastor at least annually
·
conferring and consulting with the
Bishop and Synod Staff
·
supporting lifelong learning for
all staff (continuing education)
·
identifying and supporting
individuals from the congregation whom God seems to be calling
for ordained ministry
·
making recommendations regarding
compensation, travel, benefits and housing to the church council
·
recommending needed staff
positions and develop written job descriptions and titles for
associate pastors and staff
Organization and Relationships
The committee has between 5 and 9
members who are representative of the congregation. Members should
include a young adult and may also include a youth. The Membership is
selected by the lead pastor and President of the council and approved by
the Church Council.
The committee must not include an immediate family member of the pastor
or staff or more than one person from the same household.
The committee membership should be divided into three groups or classes
that rotate. Members are elected to three-year terms. At the end of the
three year term, a committee member cannot immediately serve again.
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